How To Make Your Documents User Friendly with Open Office

Written by on February 28, 2012 in Open Office - Comments Off

Despite Open Document Format‘s recent entry to government agencies and business organizations, most users still conform to Microsoft Word. The truth is that the document formatting (.doc) that Microsoft Word employs has become a lead standard even if documents from different versions are not always appropriately compatible. If you opt to use Open Office, it is essential to have documents which can be shared with people using different software.

Install Open Office and use Writer for your word processing, Calc for your spreadsheets, and Impress for your slideshows. Base is another useful component to make databases with.

Create a document.

Open Office Writer Save As options.  Proceed to File > Save As.  Choose a file type compatible with your recipient’s software. For Microsoft Office and Works; Word uses .doc, PowerPoint uses .ppt and Excel uses .xls. Google Office uses Open Document Format. “Rich text format (.rtf)” can work on comma separated values (.csv) format on most spreadsheet programs and word processor programs.

Open Office Export to PDF

Open Office PDF Options. If you think the recipient may not have any office software, you can go to File > Export as PDF. It is an open device- fixed-layout document format that works independently. Each PDF file captures a complete translation of a two dimensional document that includes the text, images, fonts, and two dimensional vector graphics that comprise the document. Thus it will correctly display, regardless of what software system the recipient might be using such as Adobe Reader, Sumatra, Foxit and the like or whatever fonts they have. PDF is not designed to be editable though.

If you need to edit the file sometime on your computer, also save a file copy in Open Document Format to your hard disk.

Default. Open your Open Office. If it opens a document pane but not the right portion, go to close File > Close to close the document and NOT File > Exit.

Saving Open Office Components. Go to Tools>Options, Tap the + beside “Load and Save”, and then click General

In the Default File Format and ODF Settings, configure the following:

  1. Document Type => Always Save As
  2. Text Document => Microsoft Word 97/2000/XP
  3. Spreadsheet => Microsoft Excel 97/2000/XP
  4. Presentation => Microsoft PowerPoint 97/2000/XP

You can use, share and modify Open Office anytime and however you want it to. It is “Free Open Source software” (FOSS).

Businesses and other organizations can also use Open Office as their primary office suite software its license allows for commercial use. Open Office works well on Windows, Mac and Linux.

No related posts.

About the author

Comments are closed.

RSS Open Office News

Latest Tweets