Open Office Writer – Features

Written by on March 9, 2012 in Word Processing - Comments Off

Open Office Writer is the word processor component of Open Office. It has the regular features of a good word processor like spelling check, thesaurus, automatic generation of tables of contents, hyphenation, thesaurus, find and replace, and many others. Open Office Writer is released under the GNU Lesser General Public License terms as free software.

Open Office Writer is similar in functionality with some features of Corel’s WordPerfect and Microsoft Word. It can be utilized across a variety of platforms, as with the other Open Office components, including Linux, FreeBSD, Microsoft Windows, Solaris and Irix. It has the capability to open and save documents in different formats, including its default format, the OASIS Open Document Format 1.1 and Microsoft Word’s DOCX, DOC, XHTML and RTF. Open Office Writer provides a number of features not present in Word including a word completion system for predictive writing. It has ability to export to the PDF format natively much like the applications in Microsoft Office 2010 and Microsoft Word 2007.

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Open Office Writer – Styles

Written by on March 2, 2012 in Open Office, Word Processing - Comments Off

Open Office is a preferred free software alternative to Microsoft Office. There are five components integrated into the Open Office suite which includes Writer, an excellent word processor that has the capability to do almost any task that Microsoft Word can do.

There are features in Open Office Writer that are seldom used by majority of the writing community probably because most people do not know these features exist or they just do not bother knowing  what  the less popular features can do.   If you are one of them, it’s time that you give a bit of attention to these lesser known applications as you may discover some helpful tips to save you time and effort in creating your projects.

Styles can be shortcuts to layout, text and formatted settings that may easily be recycled. For instance, you can make a new envelope page style and set an existing paragraph style to the address by opening a new blank document, clicking Format followed by Page.

  • On the Page tab select DL Envelope from the Format menu, and then adjust the left and top margins to 4cm using the arrow icons. Tap OK and press F11 to display the Styles and Formatting organizer.
  • Tap the fourth icon from left from Page Styles and tap the extreme right icon and select ‘New style from selection’. Write DL Envelope to the Style Name and then click OK.
  • Type an address in the document, then choose all by holding Control and A, and then click the extreme left icon Paragraph Styles in the organizer. Double click on the Addressee style to execute it. An existing style may be customized via right-clicking and selecting Modify.

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Customizing Content with Open Office

Written by on January 26, 2012 in Guides, Word Processing - Comments Off

In Open Office, you may customize keyboard shortcuts, menus, and toolbars, add new toolbars and menus and assign macros to events. However, what you cannot customize are the context menus. A context menu is that small box that pops up every time you perform the right-click action over any object on your current work page.   Customizations to toolbars and menus can be saved or stored in a template. To do so, initially save those in a document and then save the document to a template.

Customizing menu content

With Open Office, not only can you change the menu font but you can also  add and reshuffle items on the menu bar, add new items to menus, and do some other alterations.

To customize menus:

  1. Pick Tools > Customize.
  2. Select the Menus page from the Customize dialog.
  3. Decide whether to save this altered menu for a selected document or for the application like Writer,  in the Save from the drop-down list.

In the OpenOffice.org section < name of the program > Menus, choose the menu to be customized from the Menu drop-list. All the main menus are included in the list, as well as sub-menus. For instance, other than the main menus like File, Edit, View, and so on, there are also File | Send and File | Templates indicating the sub menus. The commands which are available for the chosen menu are shown in the middle part of the dialog.

To customize the chosen menu, click the Modify or Menu buttons. You may likewise add commands to a menu by a click onto the Add button. Utilize the up and down directional arrows beside the Entries list to transfer the chosen menu item to another position.

When you have accomplished all your alterations, save them by clicking OK.

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How to use Open Office Writer?

Written by on January 26, 2012 in Guides, Word Processing - Comments Off

Open Office Writer is the word processing arm of the Open Office family. The basic features are presented here with an easy guide to get you started in using the Open Office Writer from opening a new text document, to changing paper size, margins, and the indentation of paragraphs to using icons

Tips.  Select if you opt to use the Tips feature or not.

Open a new text document. Click “File > New > Text Document.”  The Title of the text document will appear on this toolbar. A text document will appear on your screen while the name of this text document will appear at the top of your screen.

View the Menu bar and the Standard Tool Bar. The Standard Tool Bar and menu bar are shown here. The next line which starts with the word File is the Menu Bar. When you click a word in Menu Bar, a menu list shows up where you can select what you want to do in Writer. The Standard Toolbar is right next to the Menu bar. By tapping on a small picture, a specific function will be made available for your use in Writer.

Formatting Toolbar. More specific functions can be done in Writer when you opt to explore this line

Open Office Ruler. Next in line appearing at the top and left side of your page when a check mark is by the Ruler.  The Horizontal Ruler is found below. The numbers of left side ruler indicate the positioning of the text on a page. The numbering is based from the top page while the numbers at the page top indicate the position of the text based from the right or left sides of the page. To view size setting options, right click on the Ruler to see details like Centimeter, Point, Millimeter, Inch, and Pica.

Adjusting Indents Screen. Indents can be adjusted utilizing the three small triangles on the horizontal ruler or by utilizing the “Paragraph” window > “Indents & Spacing” tab with a double-click at any point on the horizontal ruler. Changing the left or right paragraph indents is executed by highlighting the paragraph with the indents you want to change. Just drag the triangle on the horizontal ruler to the intended location.  When changing the first line indent of a chosen paragraph, drag the top left triangle to a new location. You can easily adjust the indents by a double-click at any point on the Horizontal Ruler and similarly alter the indents in the Paragraph box.

The Horizontal Scroll Bar. This serves as a document navigator to view the current document in use in the span from the left or right positions by tapping and holding the pointer to move to the desired direction. It is positioned at the lower portion of the page just above the Status Bar which is the bottom line of the screen starting with Page 1/1. The Vertical Scroll Bar (by clicking and holding the pointer, you can navigate up and down) is located on the right side of your screen.

Paper Size. For this purpose, use the standard paper size “8 ½ by 11 inches”. Click “Format >> Page >> Page tab”. The “Page Style: Default” window will appear. In the “Paper format”, under the “Format” drop-down menu, select Letter. To use other paper sizes, open the “Format” drop-down menu and choose a size you will need.

Word Margin.  Words, graphics and numbers can be typed anywhere on a page sheet except for a small area bordering the entire page. The word margin is used to define boundary lines where borders end and where words begin. By setting default margins at the start of your document, all future data entries will be confined within the margin lines. The margin lines are shown on your screen but will not appear on a printed page.

What is Open Office Writer?

Written by on January 7, 2012 in Open Office, Word Processing - Comments Off

Open Office Writer is the component of Open Office functioning as the word processor. It has everything you need for all your document creations from a simple memo to a complex compilation of pages complete with just about any content you could develop such as graphics, diagrams, indexes and more.

Open Office Writer is power-packed with modern tools ideal for word processing or desktop publishing. Its Wizards help beginners to create documents like a pro, such as meeting agenda, letters, minutes of the meeting and many other standard office documents.

The Wizards makes all standard documents look great and professional and even carry out more complicated tasks like mail merges. Open Office Writer also has an Extensions repository where you could download templates from whenever you need one.

You can also create your own templates using the Styles and Formatting feature to put that extra power in your style sheets. Track and correct your typing or spelling errors as you type by activating the AutoCorrect dictionary. As Open Office is designed to be multilingual, Open Office Writer can also handle documents written in different languages. It also has a writing tool which suggests ordinary words and phrases commonly used in creating documents. So then, your typing effort is reduced with AutoComplete.

Create attractive lay out designs on brochures, powerful newsletters, enticing flyers and the like with Open Office Writer’s Text frames and linking. This component also gives you the power to enhance your complex documents by generating indexes of terms, table of contents, illustrations, tables, bibliographical references and embedding more objects needed as you go along creating long writings.

Editors will find Open Office Writer’s multiple pages display useful while editing complex documents as well as for users having a large monitor or multiple monitors. It can display notes with the Advance Notes features setting the text on the side of any document. It also has the ability to display color coded notes from different users altogether with the editing time and date.

There are several formatting features included in Open Office Writer, to wit:

  • HTML Format – When you make documents in Open Office Writer’s HTML format, you can export your documents to the web.
  • MediaWiki Format – Another option is to write your documents in MediaWiki format when submitting works for wiki publishing.
  • Portable Document Format – The use of Portable Document Format (.pdf) is a sure way that your original document is what your target reader sees. Export of a PDF file in Open Office provides a varied array of formatting and security choices.  Customization of PDF files can be made for specific purposes like ISO standard PDF/A files.
  • OpenDocument Format – With the OpenDocument format, you can save documents in the all-new international standard XML- based format giving you ease of access to your writings from any software that is OpenDocument compliant.

The best thing Open Office Writer can do is its ability to read all your old Word documents, or saving your new works in your old Word format to send to users who are still using the old Word processing products. Open Office Writer, from the latest version 3.0, can likewise open .docx files created with the old M Office 2007 or M Office 2008 for Mac OS X. With Open Office Writer, word processing is easy, hassle-free and absolutely free to download. Write and publish like a pro, let Open Office Writer take you there!

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