Open Office Writer: Mail Wizard

Written by on March 24, 2012 in Guides, Open Office - Comments Off

Open Office Writer Wizards provide an easy and simple way to create letters using layouts and themes.

Personal Letter

  • Click File and the Wizards followed by Letter. Choose Personal Letter and select a theme from the “Page Design” box.
  • Tap Next to select the opening salutation, the language, and closing sign-off.
  • Click Next to save the letter as a reusable template and then click Finish to display the new document.
  • Select ‘One recipient’ to make a standard one-off letter. The data in grey boxes can be easily altered by double clicking them. For instance, to edit your address or name, double click sender’s name and then select Edit.
  • Click the ‘Enter your text here’ box and then start typing the body text.

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What are Open Office Templates and How To Use Them?

Written by on March 16, 2012 in Open Office - Comments Off

As with writing, crafting and creating document presentations can sometimes lead you to a blank wall especially so if you are making repetitive tasks for a single subject matter. During crunch time, you will need Open Office templates to carry out jobs the fast and easy way aside from the guarantee of producing perfect documents presentation. Open Office can be utilized with custom templates for your requirements.

A template is a pre-designed sample document with the “fill in the blank” form accomplished either by hand or by generating content in answer to an automated wizard’s prompts. When you are done filling out the necessary information, proceed to editing, saving and managing the result like an ordinary document.

Templates saves you plenty of time in preparing documents and customizing frequently-used spreadsheets such as budget plans as well as resumes, mail-merge correspondence and many others. It enables production of identically formatted documents when there is a need to prepare one. These readymade templates can be utilized in Open Office components such as Writer for text documents, Calc for complex spreadsheets and Impress for powerful presentations. You can get hold of the appropriate templates for your various projects from Open Office’s Extension repository or from numerous sites in the Internet.

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What is Open Office?

Written by on March 12, 2012 in Open Office - Comments Off

Open Office is comprehensive software office suite designed for word processing, charts, spreadsheets, presentations, graphs, math databases and computing guaranteed to cover all office requirements. It is introduced in different languages and can work on all regular computers.  It employs an international open standard format which can store all your data and is capable of reading and writing files from any other similar office software applications. Open Office is the leader among open source software packages which can be downloaded for free by all community sectors in need of a complete office processing solution.

Government offices, the academe, various businesses, non for profit organizations as well as private individuals can all benefit from using Open Office. The latest version is the result of meticulous software engineering and development for over twenty years running on a totally open development process allowing anyone interested to request new features, report bugs or improve the software. It is basically designed to do what and how you want it to do.

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Open Office Writer – Styles

Written by on March 2, 2012 in Open Office, Word Processing - Comments Off

Open Office is a preferred free software alternative to Microsoft Office. There are five components integrated into the Open Office suite which includes Writer, an excellent word processor that has the capability to do almost any task that Microsoft Word can do.

There are features in Open Office Writer that are seldom used by majority of the writing community probably because most people do not know these features exist or they just do not bother knowing  what  the less popular features can do.   If you are one of them, it’s time that you give a bit of attention to these lesser known applications as you may discover some helpful tips to save you time and effort in creating your projects.

Styles can be shortcuts to layout, text and formatted settings that may easily be recycled. For instance, you can make a new envelope page style and set an existing paragraph style to the address by opening a new blank document, clicking Format followed by Page.

  • On the Page tab select DL Envelope from the Format menu, and then adjust the left and top margins to 4cm using the arrow icons. Tap OK and press F11 to display the Styles and Formatting organizer.
  • Tap the fourth icon from left from Page Styles and tap the extreme right icon and select ‘New style from selection’. Write DL Envelope to the Style Name and then click OK.
  • Type an address in the document, then choose all by holding Control and A, and then click the extreme left icon Paragraph Styles in the organizer. Double click on the Addressee style to execute it. An existing style may be customized via right-clicking and selecting Modify.

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How To Make Your Documents User Friendly with Open Office

Written by on February 28, 2012 in Open Office - Comments Off

Despite Open Document Format‘s recent entry to government agencies and business organizations, most users still conform to Microsoft Word. The truth is that the document formatting (.doc) that Microsoft Word employs has become a lead standard even if documents from different versions are not always appropriately compatible. If you opt to use Open Office, it is essential to have documents which can be shared with people using different software.

Install Open Office and use Writer for your word processing, Calc for your spreadsheets, and Impress for your slideshows. Base is another useful component to make databases with.

Create a document.

Open Office Writer Save As options.  Proceed to File > Save As.  Choose a file type compatible with your recipient’s software. For Microsoft Office and Works; Word uses .doc, PowerPoint uses .ppt and Excel uses .xls. Google Office uses Open Document Format. “Rich text format (.rtf)” can work on comma separated values (.csv) format on most spreadsheet programs and word processor programs.

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How To Create a New Presentation with Impress

Written by on February 25, 2012 in Open Office, Presentations - Comments Off

Create convincing presentations with Open Office Impress powered by special effects, transition styles, high impact drawing tools animations, 2D and 3D clip art. This outstanding tool generates effective multimedia presentations that you will surely captivate your audience. Not until now!

While building your presentation, you can view your slides in various viewing modes such as the Normal View for general editing, Outline View for outlining and organizing your text content, Notes View for editing the notes to a slide, Handout View for generating print materials and Slide Sorter for viewing thumbnail sheets so you can quickly locate and arrange your slides.

At the time of your presentation, you can utilize a powerful Slideshow Mode giving you total control on how slides are sequenced and displayed in manual or automated timed slide transition and with every conceivable supporting application at hand.

Now it is time to get to the basics and let’s get you to work to set up a new presentation utilizing the Presentation Wizard. So first on line is to think about why you are building a presentation, who will be your target audience and build your presentation based on the answers to these question statements. Having a good idea of knowing your audience, the content, the structure and how to deliver your presentation will save you a lot of quality time from the start off point.

When starting Impress, the Presentation Wizard will be displayed. If you do not want the preliminary introductions, previews and what not, just choose the “Do not show this Wizard again” and your wish is the Wizard’s command. It will disappear in oblivion for up until you summon it again by going to Tools > Options > OpenOffice.org Impress > General > Wizard, and selecting the “Start with wizard option”

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Open Office Extensions – What They Are and How To Use Them

Written by on February 20, 2012 in Open Office - Comments Off

You can enhance Open Office’s functionality with extensions readily available for download.  Extensions are extras to the standard Open Office as software plug-ins to aid in the many functions of Open Office applications like Writer, Base, Calc, Impress and Draw.

In The latest version of Open Office 3.3, many superb extensions that were separate downloads before have now been integrated into the package as regular features:

Presentation Minimizer: the “Presentation Minimizer extension” performs file size reductions of current presentations. Images are compressed and irrelevant data is removed. The quality size of an image can also be reduced specifically for optimized projector and screen presentations which do not require the special quality intended for printing projects.

“Object Linking and Embedding (OLE)” objects are expedient while in the design phase, but can bloat double the size of a standard image. Presentation Minimizer replaces OLE objects with images and guaranteed to have no loss in quality.

Aside from file size reduction, Presentation Minimizer can erase hidden slides and speaker notes to avoid publishing crucial information accidentally. The Wizard tracks all alterations executed in the presentation, and calculates file size savings. Presentation Minimizer is also functional in Microsoft PowerPoint presentations.

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How To Make a Database Plan in Base

Written by on February 18, 2012 in Databases, Open Office - Comments Off

Before starting to create your database on Open Office Base, you need to formulate a good plan by asking yourself many questions. Take time to write your questions and leave spaces after each question wherein to put your answers later. Some answers would be pretty obvious after taking time to ponder upon it.  Going through this process a few times may be necessary before all points become clear in your mind and on paper. Use text document for this question and answer process to make moving the texts around, adding more questions or changing the answers easier.

When creating some of the questions and answers, you will discover sometime along the way, that a single idea can branch out to more exciting ideas and eventually you will be busy adding tables and fields to your database in no time.

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How to use Open Office Base – The Basics

Written by on February 15, 2012 in Databases, Open Office - Comments Off

The built-in database tool in Open Office Base includes just about anything you may need to create a comprehensive data source.  The basics in creating a database are presented here along with creating tables and how to make a simple data entry form. The latter is another way of entering information to your database.

Before starting to create your database, you need to plan ahead. For example, you may want to organize your book collection so you think of the basic information for your data. Obviously, you need the name of the author, title and maybe the date when it was published.  These pieces to information are what you will enter in the fields or major area divisions to categorize your data entry.

So, now you are ready to start making a database from scratch. Your detailed data may not exist yet but with a planned outline as described in the previous paragraph, you are just about ready to create your new database. The process is not that difficult. Besides Open Office Base wizard is there to aid you if all else fail.

Note: If you do not have the Open Office free software yet, it is time for you to download it now. Make sure to have Java 5 or a higher version.  Open Office Base requires Java Runtime Environment (JRE). The Windows version of JRE cannot be used in Open Office Base.

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Formatting Data in Calc – How To Guide

Written by on February 12, 2012 in Open Office, Spreadsheets - Comments Off

There are numerous techniques to format data in Open Office Calc. Depending on your choice or upon a need-to basis, editing can be done manually or automatically applied as part of a cell style. Manual formatting can be implemented by utilizing toolbar icons for more control and additional options. Right-click on the target cells and then select Format Cells from the displayed menu.

Multiple Text Format

Text containing multiple lines can be encoded to a single cell utilizing manual line breaks or automatic wrapping. Each method provides its own characteristic use for different situations.

  • Automatic wrapping

Right click the target cell and choose Format Cells or from the menu bar select Format > Cells, or press Ctrl+1 to set text to wrap at the end of the cell. On the Alignment tab, under Properties, select Wrap text automatically and then click OK.

  • Manual line breaks

While typing in a cell, insert a manual line break by pressing Ctrl + Enter. In the input line, this technique does not conform to the cursor. When editing text, double click the target cell, and then single click at the location where you need to put the line break. The cell width is not changed, when a manual line break is executed.

  • Shrinking text to fit the cell

You can automatically adjust the data font size in a cell to fit in the cell selecting “Shrink to fit cell size” option under the Format Cells dialog

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